Club Affiliation



If you have forgot your password to login to the Whole Game System please follow the below link:

Forgot your password?

Once you have logged into the portal, you will need to click on the “Club Secretary” tab at the top of the screen. You will then have the option on the left hand side to click on “Affiliation 2022-23” which will then enable you to affiliate for next season and start the 8-stage process.

Once you have completed stage 7, your affiliation will be submitted to the County FA for approval, which we hope will be issued within 24 hours, before being able to pay for your affiliation for 2022-2023.

Once the invoice has been raised on the portal and paid, you will then receive your affiliation number for next season, which will be confirmed through the Online Portal.

If you are a new club please use the below forms that are available or please make contact with the office on 0191 387 2929.

If you require further information or assistance with the club affiliation process for the 2022-2023 season please contact



As per previous seasons, please remember that all Club Welfare Officers and coaches assigned to youth teams must hold a valid, FA-accepted DBS issued within the last three years. Club Welfare Officers should also have completed the Safeguarding Children Course and the Welfare Officer Course.

A general reminder that all youth clubs’ Chairpersons, Secretaries, Treasurers and Welfare Officers must complete the online FA Safeguarding for Committee Members course in order for the club to affiliate. This mandatory free course will take approximately 40 minutes and will be valid for 5 years on an individual’s record.

More information on this course and access to it can be found via

Please note that the content is specific to the role of a committee member and as such, you will be required to complete this even if you have an in date Safeguarding Children certificate. The affiliation will not be approved until these are in place. For all queries relating to Safeguarding please contact our Designated Safeguarding Officer,



For Season 2022-2023, any Open Age Clubs with Teams that contain players under the age of 18 are encouraged to appoint a safeguarding lead who should be added onto the Whole Game System for the club (as Club Welfare Officer Adult Teams).

Open age clubs with players under the age of 18 are required to list coaches and managers on the Whole Game System - these coaches and managers must have an FA accepted in date DBS. For more information please click here to download the DBS Guidance Form. 


For those clubs/individuals who need to complete either the Safeguarding Children Course/Welfare Officer Workshop or Safeguarding for Committee Members Course can do so by booking onto the relevant course via the FA’s Bootroom website.

Safeguarding Disability Football